Using Bookable Schedule with multiple calendars

Bookable Schedule supports multiple calendars! Set your primary calendar and we'll put booked meetings into that calendar. You can also set up other calendars to check for conflicts (in case you have both a work and personal calendar) and set up additional guests to get invitations for any meeting booked (in case you have other colleagues who need to attend the meetings).

As long as each calendar you want to reference is shared with the account you’re using, Boomerang can check it to provide appointment slots, and prevent double-booking.

In this article:

How to set up a Bookable Schedule with multiple calendars

When setting up a new Bookable Schedule, there are two points where you'll want to consider what calendars to use.

First, you'll want to set your primary calendar. When creating a Bookable Schedule and setting up your meeting details, you'll be prompted to choose a calendar for new events to be added to. It will automatically be checked for conflicts, and any time a meeting is booked on this schedule, the Outlook Calendar event will be added to it:

Then, when setting up your availability, you can choose which calendars you want Boomerang to check for conflicts. Perhaps you keep a Personal calendar and want to make sure you don't get double booked; or, you want to make sure one of your coworkers will be available for this type of meeting:

If this is your first Bookable Schedule, this will create an Availability Set that can be reused for any subsequent Bookable Schedules you create after. You can add a new Availability Set or edit your availability for all schedules using that Availability Set on this page after.

You'll be able to change any of the following:

  1. Name of the availability set.
  2. Bookable Schedules using this availability set.
  3. Calendars to Check for conflicts.
  4. Time zone.
  5. Weekly hours or Specific dates you're available.

Help! I don't see a calendar I'm expecting to on the list.

First, scroll to the bottom of your Boomerang Calendar Settings, and see if the calendar in question is listed but not selected as one to show. If it is there and the box next to it is unchecked, simply check the box, and then try creating your Bookable Schedule again.

If you don't see the calendar listed on the Calendar Settings page at all, it may be that it hasn't been shared with this account yet, or it hasn't been granted the correct permissions.

I want to add events to someone else's calendar

To share a calendar to add events to:

  1. Have your colleague go to their Outlook Calendar from a computer
  2. They'll need to locate the My Calendars section from the left side.
  3. Have them hover over the calendar in question to expose and click on the dotted "Options for..." button 
  4. Select Sharing and Permissions 
  5. They'll need to add your Boomerang account in the Enter an Email Address text box. If it is your personal account, or your colleague would like you to book meetings on their behalf, select the Can Edit level of permissions. They can read more details on the calendar sharing process here
  6. Refresh your Outlook (quit and reopen, or refresh the page if using Outlook on the Web) and try creating or editing the Bookable Schedule again.

I want to check someone else's availability to prevent double booking

To share a calendar for double booking prevention:

  1. Have your colleague go to their Outlook Calendar from a computer
  2. They'll need to locate the My Calendars section from the left side
  3. Have them hover over the calendar in question to expose and click on the dotted "Options for..." button 
  4. Select Sharing and Permissions 
  5. They'll need to add your Boomerang account in the Enter an Email Address text box. If you just need to be able to reference their availability to prevent double booking, have them select either strong Can view when I'm busy, or Can view all details. They can read more details on the calendar sharing process here

  6. Refresh your Outlook (quit and reopen, or refresh the page if using Outlook on the Web) and try creating or editing the Bookable Schedule again.