How to set up a Meeting Poll

Boomerang's Meeting Poll feature will help you find the perfect time for everyone to meet. It supports a range of locations (in-person, phone, and virtual), automatic booking based on conditions you set, and a poll with real-time updates in you and your recipient's email! Navigate here, and click on New Meeting Poll to get started!


Step 1. Event details

Enter your event details like the event title, the calendar you want to schedule this event to, and location - like all our other meeting features, Meeting Polls integrates seamlessly with Google Meet and Zoom. Or, you can set a phone number or physical location if preferred.

If you add an event description, this will be included in the details of the Google Calendar event once it’s created.

Step 2: Select time options 

Next, you can select some time slots to suggest. Choose your:

  • Duration: Choose from 30 minutes, 1 hour, an all day event (ex. for a team offsite or retreat), or custom duration to enter a meeting length of your choice
  • Calendars: Choose which calendars to show availability from so you can choose the best time slots to offer. The final calendar event will be booked to the primary calendar you chose on the previous screen
  • Time zone: This is your (the organizer’s) time zone. When your recipients open the meeting poll to vote, it will show the time slots in their respective time zones.
  • Optional settings:
    • Reserve times: Selecting this option will hold any suggested time slots as tentative events on your calendar, and will be removed once the event is booked
    • Voting deadline: Need to make a decision before a certain time? This option will show a voting deadline in invitation emails and voting pages to urge your invitees to vote sooner.
    • Book automatically: Boomerang can automatically choose a time on your behalf after conditions of your choice are met: 1) past the voting deadline, 2) once a certain number of people have voted "yes" for a particular time slot, or 3) once your designated required participants have voted

Finally, choose your times! We recommend picking 3-8 time slots, but you can select up to 20.

Step 3: Invite participants

Congratulations, your poll has been created! You can either copy the link to insert in an email or text message - or even better - Boomerang can send an email invitation for you! It will include a live, always up-to-date poll so that your invitees can see other responses and vote directly from their email.

After sending, feel free to exit this screen. You can always find this poll again on your manage page if you need to make any changes, copy the link, or invite more people.