Adding Outlook calendars that are shared with your organization

One of our favorite things about Boomerang's scheduling tools is the ability to see your colleague's availability at a glance. Whether you're inviting a co-worker to a meeting you host, or setting up a team schedule, you can check your own calendar AND shared calendars to find a meeting time. 

In Outlook, there are 2 ways for colleagues to share their availability:

  • Share a calendar with a specific person
  • Share a calendar with the entire organization

To set up calendar sharing with a specific person, see our full help article on Using Bookable Schedule with Multiple Calendars for more info on how to get the correct permissions.

If a calendar has been shared with your entire organization - and not with you specifically - it won't automatically show up as one of your available calendars in Boomerang (if they all showed up automatically, this would be pretty overwhelming!). If you need to be able to check availability on one of these org-shared calendars, here's how:

Add the shared calendar to the list of available calendars in Boomerang

1
From Outlook, compose a new email or reply, then click Open Boomerang in the ribbon.
2
Click Manage at the bottom right of the pane that opens to go to the Boomerang manage page.
3
Then navigate to the Calendar Settings tab using the left pane.
4
You'll see a list of calendars. At the bottom, click the link to Sync Calendar for any calendars that do not appear.
5
Enter the email address associated with the calendar you want to add to your list, and click Add.
Once you've done this, the default calendar for the email address you entered will appear in the list along with your calendars. It will also appear with your other calendars when you are setting up Bookable schedules, creating Suggest Times invitations, or sharing your free/busy times.
You can also add new shared calendars directly from the calendar list for each of these features:

Bookable schedule


Suggest Times


Share Free/Busy